This policy must be read in conjunction with our Health, Safety and Welfare procedures.
Purpose of the policy:
The policy is designed to deliver clear policy and procedures by the company to its staff, suppliers and associates whenever a Red Weather Warning is issued by local or national government.
The procedures will address the companies policy regarding, attendance and traveling during a RED Weather Warning.
RED Weather Warning are defined as heavy snow or ice accumulations, flooding, hurricane or tornado damage that can serious impact on our employee and effects the normal operations of (Company).
There are some weather or emergency conditions that occur when the local school systems are closed and some local transport services but factories and offices remain open and services continue.
Most adverse weather warning are issued in advance, and adequate time is provided for all employees to take preventative and corrective measure.
The company will keep itself up to date, with local and national weather forecasters and will advise all its staff by way of email, text or phone as to its plans regarding what action and procedures must be taken.
Sudden Weather Changes:
From time to time conditions can be upgraded with short notice, going from Yellow to Amber or RED, in such circumstances the company will take efficient notice of the weather conditions and will take appropriate and coordinated decisions for each site.
Adverse Weather Warning Codes:
The 3 different type of warning all depicted by colour and actions.
Yellow: Be aware. Severely bad weather is possible over the coming days
Amber: Be prepared. There is an increased likelihood of severely or extremely bad weather
Red: Take action. Extremely bad weather is expected.
The Company will advise its staff regarding the level of risk the weather poses. The risk levels will be in line with our safety risk assessments for all risks but will incorporate the National weather warning codes.
The company will access the risk with its (Safety Committee/Staff Representative/Management Team) of its decision regarding the level of risk posed.
Reporting to Work:
Staff members are required to report to work, in RED Alert weather or emergency situation, the company will decided on the course of action regarding who should attend work. Only positions classified as essential service are required to report to work or remain at work.
If a staff member’s position is not designated as essential, then he/she should not report to work or remain at work while the Red Alert Weather policy is in effect, regardless of his/her ability to report to work.
Once a decision is reached by the company a Companywide communications will be issued, by the relevant appointed person or body as to the actions all staff must follow.
The type of actions:
- Attend work
- Stay at work
- Leave early
- Don’t attend work
- Do not travel or plan to travel form (X date and time) to (Y date and time)
- Work from home
No manager, supervisor, council, body or team may override a Companywide instructions regardless as to the studious of the weather warning.
Staff Member Responsibility
Each staff member is reasonable for their own safety and that of other employee they work with and to ensure they do not cause by their action or conduct damage or injury.
All staff must engage full with instruction provided by their line manager(s), where an employee is in procession of information that is at variance with the instructions of the company and they are of the opinion that the instruction of the company is unsafe or contrary to local and national advisory advise they are within their right to raise their concerns through the appointed safety committee, works council or line manager.
No employee will be subjected to any form of penalization or unfair treatment for raising concerns.
Employee shall not decide to take any action including, refusing to attend work, refusing to perform their duties while at work, leave without permission, refuse to follow instruction that serves to secure their safety, that of follow colleagues or company property.
- Each staff member shall be responsible for supporting New Employee during process and ensure they are included in all processes regarding the company policy.
- Each employee regardless of their serves in the company will be treated equality and afforded the same conditions as long servicing staff, regarding notice, closure and remuneration benefits.
- All staff must reviewing the severe weather/emergency conditions policy.
- Clarifying responsibilities and expectations with his/her supervisor.
- Completing the Staff Preparedness Plan and discussing specific needs with his/her supervisor.
Imminent Severe Weather:
- Each staff member should review the policy and staffing contingency plan with his/her manager if severe weather is imminent.
- Once the policy is activated, follow directions on personal preparedness plan and severe weather/emergency conditions information procedures.
- Attend work, the company will only issue such a request in adverse conditions if it is a critical matter capable of damage to the property that could result in loss of jobs or environment damage. However, were such a risk is posed, nonetheless it may still prove damagers for our employee to be in attendance. The company will in associating with the employees affected review the situation and the risk before allowing any employees enter the property.
- Stay at home, will require all staff not to attend the premises, in such circumstances, and in coordination with local and national advisory service information consider the duration of the embargo.
The following options are available:
- Part of a day and subject to production or productivity levels achieved, with pay
- Full day, subject to production or productivity levels achieved, with pay
- Full day, no production or productivity levels archived, any outstanding holidays can be offset against the period.
- An agreement from the employee to work back the lost time over an agreed period.
- The employee takes it as an unpaid day off.
- Periods of more than one day but less than 3 days, the Company will apply the same rules as set out in B to E, or issue the employees with an RP9 temporary layoff notice.
- Where there is a company bonus, the company will by agreement only with the employee agree to offset the payment for the period of the off the situation against the future bonus.
- Nothing in this agreement, will prevent the Company reimbursing the affected employees whereof the sales, production or productivity lost during the adverse periods is recovered over the reaming period of the season.
All hours not worked will be measured against actual hours worked taking in to consideration, overtime, shift allowances, Sunday premiums etc.
Complete destruction of the company:
Should the company suffer a complete destruction of its operation as a result of adverse weather conditions, the company will issues RP9 layoff notices to staff. Where staff are currently on notice under an RP9, the company will maintain the effect of the notice while it seeks to establish if it can rebuild.
The terms and conditions of RP9 notice is set out in our employee handbook.
Conduct or Behavior:
Employees are required to obey all companies policies and procedures, where a person commits an breach of any policy or where, there is in operation a Status Red severe weather warning (within the meaning of the Safety, Health and Welfare at Work Act 2005), he or she acts recklessly or without reasonable cause or excuse and engages in any activity that directly or indirectly, presents a danger to his or her own life or the life of any other person, or interfere with the ability of any emergency procedure of the company, or fails or refuses to obey reasonable instructions including failure or refusal to perform their functions. The matter may be deemed a serious offence capable of disciplinary action up to and including dismissal.
Returning to work:
The Company will set the duration of the Closure or part Closure, upon expiry of the period employee will be required to resume their duties automatically.
Where your work is by way of shift or roster, you must return to work in line with the normal patterns of your previous shift or roster.
If you work: 7: 30 am to 3:30 pm each day, you will be expected to return to work on the next shift starting at 7:30 am.
If your work a roster: Monday to Thursday and the closure included one or all of those days, your next roster will be the following Monday.
There may be circumstances where it is necessary to extend the closure, you will be provided with adequate notice were possible.
Deciding what positions are designated as essential.
Line Manager and or Supervisors will coordinate with their staff to ensure appropriate staffing during severe weather or emergency conditions.
Personal Preparedness Plan:
It is unusual that any Major weather event would occur in Ireland without warning, therefore most if not all employee will have adequate time to make alternative arrangement for children, pets and dependent relatives.
Childcare – Essential staff only
Because instances of severe weather or emergency conditions may dictate the need for alternate childcare, Essential staff should plan in advance to address childcare needs. Your supervisor is available to assist in planning and the Staff Member Personal Preparedness Plan should be utilized in this effort.
Where Parking facilities are provided, should ensure they park their cars correctly, and attachments, loses items must be secured or removed.
Road/Path Clearing Priority:
Leading up to during and post any severe weather, roads and paths under our control will be cleared as quickly as possible to provide access to buildings and facilities.
Busing & Transportation
Staff who use public transport may have to find alternative methods of coming to work prior and post shut down, the Company recommends were possible arranging a buddying systems, or cooperation with other staff to share taxi’s. If staff do share taxi’s or arrange a buddying system with other staff members, the company will make a contribution toward the additional costs.
HEALTH & SAFETY RECOMENDTION
Closing up the premises:
- Check all non-essential staff have switched off their equipment
- Ensure all lose items are secured
- Check any heating systems to ensure its off or is not blocked
- Ensure all access and egress are locked and secure
- Confirm security measures,
- Check valuable equipment petty cash, floats are secure.
- Check the alarm system and door locks.
- Make sure fencing and gates on external boundary
- Ensure and control employee accesswill work after closure.
- Check external lighting.
- Check cameras.
- Establish security procedures, including who will hold keys and who will be responsible for checking the property.
- Ensure you have a reporting procedure is key staff are called out during the RED Alert.
- Check that all rubbish is stored and bins are not left lose, see if locking them to each other and to a secure fence or wall is necessary.
- Consider working with other local businessesto reduce risks, by having key personal looking out for each other and or sharing facilities to provide protection for goods during the RED Alert.
Staff Driving in RED Alert Weather
- Avoid low-lying areas and underpasses.
- Know safe alternate routes, along high ground, between home and work.
- Beware of downed power lines and debris
- Be careful of “black” ice on highways.
- Do not cross flooded roads.
- Drive slowly and cautiously.
- Remember shallow water is dangerous.
- Do not enter areas that are posted or blocked with emergency signage.
- If you must evacuate, disconnect electrical equipment if it is safe to do so.
- Take your keys and valuables.
- Clean snow and ice off of car roofs, from windows and bumpers, under wheel arches and check, lights, water, type pressure, breaks, that your heating system is working, before driving.
- Have a shovel and some old rags in case you get stuck or your car cant grip the road in patches.
- Ensure you have a spare coat, socks, hat, gloves, some water and snacks, a flash light and a high-vis jacket.
- A good pair of booths or shoes with grips of shoe gloves.
- Flashlight, battery-operated radio and/or television.
- Batteries (AAA, AA, C, D and 9-volt).
- Candles and matches.
- Sturdy shoes, blankets and extra clothing.
- Back-up eye glasses, medications.
- Bottled water (one gallon per day for people and pets).
- Manual can opener.
- Emergency food for at least three days (people and pets).
- Special items for infants, elderly or disabled household members.
- Heavy tape and plastic sheeting.
- Hammer and nails
- Emergency phones numbers